2004_01

Four Creeks Unincorporated Area Council

Regular Meeting Minutes – January 21, 2004

Submitted by Gwendolyn High

Attending:

D1: Dick Colasurdo	X
D2: Gwendolyn High	X
D3: Grant Smith
D4: Heather Colburn
D5: Ronda Bryant
D7: Marshall Brenden
D8: Kate Kaluzny	X
D10: Vern Redecker	X
D11: Kelly Faoro
AL: John Gillingham
AL: Matthew Hebb
AL: Dave Dahlin	X
AL: Edie Jorgensen	X
AAL: Dick Fackenthall	X
AAL: Marilyn Sullivan	X

Transportation Related Proposed Updates to the King County Comprehensive Plan:

The proposed comments on King County's proposed updates to the Transportation Concurrency portion of the Comprehensive Plan were presented and discussed. The first draft was presented to the FCUAC at the December 17, 2003 Regular Meeting. At the request of the councilmembers, Richard Warren and Karen Wolf also gave a presentation and answered questions at a Special Meeting on January 14, 2004. New information and concerns were incorporated into the draft presented tonight.

Minutes of Regular Meeting of November 19, 2003 Regular Meeting:

Date/Motion Description	Member	Motion Made By	2nd	Aye	Nay	Abstain
2004.01.21 Adopt and submit the proposed letter, position paper and comparison maps as the FCUAC's comments on the King County Comprehensive Plan Update 2004	D1: Dick Colasurdo
	D2: Gwendolyn High	X		X
	D3: Grant Smith			X
	D4: Heather Colburn
	D5: Ronda Bryant
	D7: Marshall Brenden
	D8: Kate Kaluzny			X
	D10: Vern Redecker					X
	D11: Kelly Faoro
	AL: John Gillingham
	AL: Matthew Hebb
	AL: Dave Dahlin			X
	AL: Edie Jorgensen	X		X
	AAL: Dick Fackenthall			X
	AAL: Marilyn Sullivan			X
Result: PASSED				7	0	1

Procedure for Issues and Correspondence to be Raised:

Kelly F. had presented a draft of steps to guide the UAC in its efforts to address the concerns of the community and allow adequate advance notice and sufficient distribution of information so that all members of the public and the council may participate cooperatively. The proposed process was discussed and the following suggestions recorded:

- In Item #3, there should be a simple definition of the first level evaluation. It was suggested that the Executive Committee would make the first cut and recommendation to the full council at each Regular Meeting.
- The proposed policy should be posted on the website, and a new section should be added to the website so that all future procedures are available to everybody.
- It might be a good idea to streamline it into a checklist to ensure that all members of the community could bring their concerns to the FCUAC.
- On #6, consensus was that there should be at least a weeks notice so that people could adjust their schedules to attend Special Meetings.

Deputy's Report:

§	- Distributed this month's maps - Hardly any change in this month's statistics. - One of the current Maple Valley Precinct Top Five was arrested in the area this past month.

Transportation Committee Report:

§		Gwendolyn H. gave a brief update on the investigation of the KCDOT Whistleblowers' Complaint. The initial investigation report by the firm of David Evens and Associates, Inc. has been completed. The King County Ombudsman's report is expected soon
§	Vern R. and Dick F. volunteered to join the Transportation Committee during this meeting.

Executive Committee Report:

§		Edie J. reported on the recent results of the Executive Committee's operational efforts: - The website has been down due to a mixup in the delivery of the website invoice. The site will be reactivated once the $35 annual fee is paid. - Submissions of requests for reimbursement to King County currently require the signatures of two UAC officers. This was a significant challenge in the last days of the year. The possibility of a single signature was discussed. - Our move to meeting at the May Valley Alliance Church made the addresses printed on our Sandwich Boards obsolete. David Rockabrand, who made the signs originally, has quoted a fee of $97 to make re-usable panels so that we can use the signs for either location. - The King County Contract requires that we adopt a budget, and that our reimbursement requests comply with it. Kate K. had prepared a report of the UAC's budget history for the last years. The report was presented for review and the proposed budget was discussed.
§	Vern R. suggested that it would be useful to have a finer cut of the budget for the UAC to be better informed and prepared to meet specific expenses. Vern and Kate K. volunteered to work on this and present a draft to the UAC.
§	Kate K. reported that there are two outstanding bills from last year that were never presented for reimbursement. - $16.44 for materials used to transfer the Treasurer notebook etc. to the new Treasurer from Cynthia Green (2003 Treasurer). - $200 from David Rockabrand for the construction of the Sandwich Boards. Kate requested authorization to seek reimbursement from King County, but cautioned that they may not be obligated since these are last year’s expenses.
§	There was a suggestion from Vern R. ~~the audience~~ and discussion that the Treasurer should be authorized to submit reimbursement requests and pay "usual and customary" bills- including, but not strictly limited to: cost for copies for meetings, P.O. Box rental, website fee, etc. The consensus was that such authority would help to ensure timely payment in the future. All such payments will be reported in the Treasurer’s Report at each Regular Meeting.
§	Edie J. announced the appointment of the 2004 Election Committee: Dick Colasurdo, Grant Smith, Ronda Bryant, Marshall Brenden, Kelly Faoro, Dave Dahlin, and Edie Jorgensen.
Date/Motion Description			Member	Motion Made By	2nd	Aye	Nay	Abstain
2004.01.21 - Pay the $35 website fee - Single signature on reimbursement requests - Approve $97 for sandwich board fix - Adopt the general budget			D1: Dick Colasurdo			X
			D2: Gwendolyn High			X
			D3: Grant Smith
			D4: Heather Colburn
			D5: Ronda Bryant
			D7: Marshall Brenden
			D8: Kate Kaluzny			X
			D10: Vern Redecker			X
			D11: Kelly Faoro
			AL: John Gillingham
			AL: Matthew Hebb
			AL: Dave Dahlin	X		X
			AL: Edie Jorgensen			X
			AAL: Dick Fackenthall		X	X
			AAL: Marilyn Sullivan			X
Result: PASSED						8	0	0

Date/Motion Description	Member	Motion Made By	2nd	Aye	Nay	Abstain
2004.01.21 -Request reimbursement for the $16.44 to Cynthia Green and $200 to David Rockabrand - Upon approval, pay these past officers	D1: Dick Colasurdo			X
	D2: Gwendolyn High			X
	D3: Grant Smith
	D4: Heather Colburn
	D5: Ronda Bryant
	D7: Marshall Brenden
	D8: Kate Kaluzny	X		X
	D10: Vern Redecker			X
	D11: Kelly Faoro
	AL: John Gillingham
	AL: Matthew Hebb
	AL: Dave Dahlin		X	X
	AL: Edie Jorgensen			X
	AAL: Dick Fackenthall			X
	AAL: Marilyn Sullivan			X
Result: PASSED				8	0	0

Date/Motion Description	Member	Motion Made By	2nd	Aye	Nay	Abstain
2004.01.21 Treasurer is authorized to submit reimbursement requests and pay "usual and customary" bills- including, but strictly limited to: cost for copies for meetings, P.O. Box rental, website fee, etc. All such payments will be reported in the Treasurer’s Report at each Regular Meeting.	D1: Dick Colasurdo			X
	D2: Gwendolyn High			X
	D3: Grant Smith
	D4: Heather Colburn
	D5: Ronda Bryant
	D7: Marshall Brenden
	D8: Kate Kaluzny			X
	D10: Vern Redecker	X		X
	D11: Kelly Faoro
	AL: John Gillingham
	AL: Matthew Hebb
	AL: Dave Dahlin			X
	AL: Edie Jorgensen		X	X
	AAL: Dick Fackenthall			X
	AAL: Marilyn Sullivan			X
Result: PASSED				8	0	0

Date/Motion Description	Member	Motion Made By	2nd	Aye	Nay	Abstain
2004.01.21 Adopt the Minutes of the December 17 Regular Meeting	D1: Dick Colasurdo			X
	D2: Gwendolyn High			X
	D3: Grant Smith
	D4: Heather Colburn
	D5: Ronda Bryant
	D7: Marshall Brenden
	D8: Kate Kaluzny					X
	D10: Vern Redecker		X	X
	D11: Kelly Faoro
	AL: John Gillingham
	AL: Matthew Hebb
	AL: Dave Dahlin	X		X
	AL: Edie Jorgensen			X
	AAL: Dick Fackenthall			X
	AAL: Marilyn Sullivan			X
Result: PASSED				7	0	1

Treasurer’s Report:

§		- King County Account: $10,000 - WaMu account: $$101.47
§	Kate K. also reported on her investigation of the lapse of the FCUAC Washington State Incorporation. The annual notice was not received by the 2003 officers, and thus the annual $10 was not paid. As a result, the incorporation lapsed in July 2003. There is a simple application and fee of $45 which will reinstate the non-profit corporation retro-actively.

Minutes of Regular Meeting of November 19, 2003 Regular Meeting:

Date/Motion Description	Member	Motion Made By	2nd	Aye	Nay	Abstain
2004.01.21 - Authorize the application for incorporation reinstatement, request reimbursement for the fee, and pay the $45 fee.	D1: Dick Colasurdo			X
	D2: Gwendolyn High			X
	D3: Grant Smith
	D4: Heather Colburn
	D5: Ronda Bryant
	D7: Marshall Brenden
	D8: Kate Kaluzny	X		X
	D10: Vern Redecker		X	X
	D11: Kelly Faoro
	AL: John Gillingham
	AL: Matthew Hebb
	AL: Dave Dahlin			X
	AL: Edie Jorgensen			X
	AAL: Dick Fackenthall			X
	AAL: Marilyn Sullivan			X
Result: PASSED				8	0	0

Unfinished Business

§	Marilyn S. has begun to research our options on the insurance front. We have committed to our current arrangement for 2004, but she will continue to seek a better arrangement. This will allow us to make a choice before our premiums are up for renewal later this year.

Meeting was adjourned at 9:05pm.

Initially submitted via email (US mail to Dick C.) to all UAC members (US mail to Dick C.) on January 30, 2004. gh

Revisions: ~~Strikethrough~~ denotes deleted text. Underline indicates added text. Resubmitted via email to all UAC members (US mail to Dick C.), and posted on the website on March 7, 2004. gh